Fiscal Affairs
Contact Information
Purchasing Card
(860) 832-2530
purchasingcard@ccsu.edu

Tax

Tax Exemption Number

ÃûæÂÖ±²¥ is a tax-exempt organization. The University's tax exemption number is 06-1303381. A copy of the can be found on the Fiscal Affair’s webpage. The tax-exempt number appears on the back of each Purchasing Card, directly below the cardholder's name. 

This number should be provided to all vendors by the cardholder at the time of the transaction to exempt payment of state sales tax. Please remember that the University is a tax-exempt institution and purchases should not include any state sales tax. 

When making purchases, every effort should be made by the cardholder to ensure that Connecticut sales tax is not charged. If sales tax is billed incorrectly to the cardholder's account, it is the responsibility of the cardholder to make a diligent effort to have a credit issued [applies only to State of Connecticut vendors] in a timely manner. 

Out-of-state vendors do not have to honor our tax-exempt status. There is a reciprocity agreement with the states of Florida, Maine, New Jersey, and Rhode Island indicating that our tax-exemption should be honored in those states If the audit team encounters repeated failures to rectify sales tax issues, the cardholder may lose cardholder privileges for a specific time depending on the severity of the infraction.

  • Always carry the Sales Tax Certification form and any Vendor Assigned Tax Exempt numbers.
  • Approach the "Courtesy Desk" and advise them that you are from ÃûæÂÖ±²¥ and will be making a tax-exempt purchase. This will allow the merchant to verify that ÃûæÂÖ±²¥ is on record as a tax-exempt agency and alert the staff at the register that a tax-exempt purchase will be forthcoming.
  • If ÃûæÂÖ±²¥ is not in their system, report this to the Purchasing Card Program Team. The Purchasing Card Program Team will contact the merchant to establish what documentation must be completed so that future merchant transactions will be seamless.
  • Cardholders should notify the Purchasing Card Administrator when they are experiencing difficulties with a merchant.
  • Double-check the receipt before you leave the store.

In addition to ÃûæÂÖ±²¥'s tax-exempt number, some vendors require that another number be issued. Ensure that you have the list available when making a purchase from any of these vendors so that you are not charged sales tax.

Lowe's Home Building Supplies - ÃûæÂÖ±²¥ Customer ID 500321686 and telephone lookup number 860.832.3200
Staples Office Products - 1765324437
Office Max - 00200544072
Wal-Mart - 226274
Home Depot - 9187796905
Office Depot – 48469511

If you find yourself resolving a tax issue and the vendor has refunded you via cash & not back to the p-card, all you have to do is – bring the original receipt, tax refund receipt and refunded cash amount to Business Services – Lawrence Davidson 2280500 and we will have a Departmental Deposit form ready to be taken to Bursar’s.